Contracts and Agreements

Legal services are provided by the University and AHS to assist you with the drafting, negotiation, and execution of all types of research-related agreements.

 

Agreements requiring legal review include:

 

Basic Research Contracts and Agreements

Faculty of Medicine Academic Staff should provide all agreements except CTAs to Legal Counsel in the Office of the Associate Dean (Research) for review, approval, and obtaining institutional sign off.

Review - We aim to respond to your initial correspondence as quickly as possible, and at least within two (2) working days.

We aim to complete our initial review of your agreement with ten (10) working days. 

→ If your agreements requires no revisions, then we will seek institutional sign-off as quickly as possible (although this may take up to 5 additional working days).

→ If your agreement does require negotiation with the other party(ies) then we will initiate discussion of changes.  The turn-around time for your agreement then depends on the nature of the changes required and the responsiveness of the other party(ies). 

Once the terms of your agreement have been finalized, you will be sent a copy of the agreement along with an internal U of C "Approvals" package.  This package must be completed and returned to Legal Services BEFORE institutional sign-off will be obtained.  This process is required by the U of C's Intellectual Property and Signing Authority policies, and is implemented on an institutional level, across all faculties.

Signing - We will obtain institutional signatures.  Please DO NOT sign your agreement on behalf of the University.  Researchers are not authorized to sign in the place of the University.  Any agreements that are inappropriately signed will have to be re-signed, which will likely cause delay to your research.

Contact - We encourage you to contact us with any questions you have related to basic research and collaborations.  We also encourage follow-up and on-going communication, so PLEASE - contact us at any time.

Overhead - The overhead policy is set by the Office of the Vice President (Research).  Click here to view the PDF.

Contact information Email: medlegal@ucalgary.ca Phone: 403-210-6374 Fax: 403-210-6677 (Attn: Office of the Associate Dean (Research))   Courier and Mailing Address: Office of the Associate Dean (Research) 5th Floor Teaching, Research and Wellness Building (TRW) 3280 Hospital Drive NW Calgary, Alberta Canada T2N 4Z6    Legal Services Staff are: Heather Spicer, Legal Counsel and Tessa South, Document Administrator

 

What can you do to assist?

• Ask your sponsor provide a WORD copy of the agreement, as often changes are required

• Please clearly indicate if there is some urgency or a deadline to be met

 

• Advise the other party that agreements need to be framed between them and the University.  The contracting/legal name of the University is: "The Governors of The University of Calgary"  and the proper legal address is address is:    

2500 University Drive, NW 
Calgary, Alberta
Canada T2N 1N4

• Only designates of the VPR are authorized to sign on behalf of the University.  Have your sponsor leave the name and title spaces blank.

 

Clinical Health Research / Clinical Trials 

For all clinical research legal and contract matters, please refer to the Calgary Centre For Clinical Research Website:  

www.ucalgary.ca/cccr/

To submit a Clinical Trial Agreement, please proceed to the Protocol Submission Program:

https://intranet.med.ucalgary.ca/protocolsubmission/default.aspx

Any questions regarding Clinical Trials can be directed to:

Shane Lacusta
403-220-8754

***Please note that CDA's for clinical trial reviews are to be sent to the Office of the Associate Dean (Research)***

 

Intellectual Property Ownership or Disclosures

Researchers looking for information with respect to intellectual property ownership or disclosures should contact:

 

Jennifer Kaiser 
Contracts Specialist
Legal & Intellectual Property Unit
Research Services & Research Accounting
Phone: 403 - 220 -8362
Email: jlkaiser@ucalgary.ca